Expense & GST tracking
Hotel expense and GST tracking software in India: what to compare
Most hotel software tracks expenses somewhere. The useful questions are whether GST splits itself, whether your CA gets an input credit report, and how bills reach Tally. BitLegacy Finance & Expenses is a free add-on, included at no extra cost. Here is how it lines up, with competitor facts linked to their public docs as of Oct 2026.
vs eZee (expenses) · vs Hotelogix (expenses) · Hotel accounting software · All comparisons · Pricing
What BitLegacy Finance & Expenses does (checked Oct 2026)
- Vendor autocomplete per property: picking a past vendor fills GSTIN, name, category, usual amount, payment mode and GST rate
- GSTIN format check, with an automatic CGST + SGST or IGST split from the vendor GSTIN state vs your property state
- "Amount includes GST" toggle that splits a gross bill into taxable value and GST
- "Same as last time" for repeat bills such as laundry and supplies, and your last payment mode remembered
- GST input credit report by vendor GSTIN and month, with a CSV for your CA; bills without a GSTIN are flagged
- Owner profit and loss by category, compared with the previous period, with CSV
- Export for your accountant: Tally XML vouchers with CGST/SGST/IGST input ledgers and category-to-ledger mapping, plus a Zoho Books expense CSV
- Supplier dues: mark a bill unpaid with a due date, record part payments, see vendor balances, a vendor ledger and overdue bills
- Petty cash floats: give cash to a staff member, track spend, top up or settle
- Monthly budget per expense category: spent vs budget, a warning at 80% and when over
- Cash closing that includes cash refunds, and an accounting period lock
- OTA payout tracking with commission, TCS and TDS per booking, and overdue payouts
Side-by-side comparisons
Other tools worth knowing (checked Oct 2026)
- IDS Next: FX Finance and FX Central Procurement products; accounting integrations listed include Tally, Zoho Books, QuickBooks, SAP, Sage and Infor Sun SystemsSource: IDS Next: all integrations
- Cloudbeds: Owner Center with a monthly profit and loss report (revenue, expenses, net) and scheduled owner statementsSource: Cloudbeds Owner Center
- Hostaway: Expenses & Extras with categories, recurring expense automations, file attachments, CSV report and owner statementsSource: Hostaway: Expenses & Extras
Frequently asked questions
What should hotel expense software in India do with GST?
Check that it validates the vendor GSTIN, splits CGST + SGST or IGST from the vendor and property states, and gives your CA an input credit report by vendor GSTIN and month. BitLegacy does all three; check other tools against their own docs.
Which hotel PMS tools connect to Tally?
As of Oct 2026, eZee Absolute, Hotelogix and IDS Next all show Tally integrations in their public docs. BitLegacy exports a Tally XML voucher file instead of running a live sync.
How do I reconcile OTA payouts in India?
BitLegacy tracks each OTA booking’s gross, commission, TCS and TDS against the expected net payout and flags overdue payouts, with a CSV export. As of Oct 2026, eZee’s and Hotelogix’s public docs don’t show a payout tracker like this.
Is there a petty cash tracker for hotel staff?
Yes. In BitLegacy you give a cash float to a staff member, track what they spend, then top up or settle.
Does the Finance add-on cost extra?
No. Finance & Expenses is a free add-on, included at no extra cost on BitLegacy. As of Oct 2026, eZee’s and Hotelogix’s public docs don’t show a separate price for their expense features.
Can I send my expenses to Tally or Zoho Books?
Yes. Export for accountant creates a Tally XML file (payment and receipt vouchers with CGST, SGST and IGST input ledgers and your category-to-ledger mapping) and a Zoho Books expense CSV for the date range you pick. It is a file your accountant imports, not a live sync.
Does it work for homestays as well as hotels?
Yes. Finance & Expenses runs for hotel, homestay and restaurant properties, per property.
Does BitLegacy file my GST return?
No. The GST input credit report and CSV give your CA clean numbers by vendor GSTIN and month. Filing stays with your CA on the GST portal.
Try expense and GST tracking on your own bills
Run a month of real bills through the trial and hand your CA the input credit CSV before you switch.