General information for independent hotels — not tax advice. Confirm filing and ITC with your CA.
Your front desk already prints GST invoices. Filing season still hurts when the CA asks for a period GST register and you hand over a folder of PDFs and a WhatsApp export.
This guide separates invoice vs register, what Indian independents should prepare, and how BitLegacy Accounting helps — without pretending to be multi-currency ERP.
Also read: GST for hotels in India · Hotel GST in India (2026).
Invoice vs register (do not confuse them)
| Document | Job |
|---|---|
| Tax invoice | One stay / sale — SAC, rates, CGST/SGST or IGST, guest GSTIN when B2B |
| GST register | Period view — totals and tax breakup your CA reconciles for returns |
Night audit keeps the day honest (night audit guide). The register keeps the month honest for GST.
What your CA usually wants to see
Exact formats vary by practice. Independents typically need:
- Period (e.g. 1–30 of the month)
- Taxable value and tax with CGST / SGST / IGST breakup
- Traceability back to invoices (numbers, dates)
- Clarity that room and F&B are not mashed into one opaque line when rates differ
Wrong slabs or missing SAC 996311 on rooms still show up here — fix at the folio, not only in Excel.
Income & Expenses vs Accounting
- Income & Expenses — operational ledger for property cash movements (maintenance, petty cash, other income).
- Accounting (Marketplace) — GST register + light ledgers + basic cash P&L in INR shaped for India filing conversations.
They complement each other. Neither replaces a full ERP or your CA’s working papers.
BitLegacy Accounting unlock
Accounting is a free Marketplace unlock:
- Period GST register with CGST/SGST/IGST breakup
- Light ledgers and a basic cash P&L (INR only)
- Works for hotels, resorts, homestays, farmhouses/villas, cottages, and restaurants
Not claimable: multi-currency books, enterprise ERP, or “file GSTR for you.”
Product pages: hospitality revenue tools · hotel accounting software India.
Practical checklist before you send books
- Confirm room GST slabs with your CA (see 2026 GST guide).
- Spot-check invoices for SAC 996311, GSTIN, and tax split.
- Export or open the GST register for the filing period.
- Attach Income & Expenses notes for non-folio cash if your CA asks.
- Keep one INR truth — do not mix foreign-currency “shadow” sheets into the register.
See pricing or start a free trial — then install Accounting from Marketplace.
About the author
Captainjeet Kaur
Managing Director, BitLegacy Solutions LLP
Captainjeet Kaur leads BitLegacy Solutions LLP, the team behind BitLegacy Hotels — hotel management software for independent Indian hotels — and writes about running and growing hotels with simple, practical technology.
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Hotel software that invoices the way Indian desks work
GST folio, CGST/SGST/IGST splits where configured, and a calm checkout — then explore transparent pricing.